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Privacy Policy

Effective Date: January 1, 2025

Your Privacy Matters

Mavrk AI Pty Ltd is committed to protecting your personal information and being transparent about how we handle your data.

Table of Contents

1. INTRODUCTION


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1.1 Our Commitment

Mavrk AI Pty Ltd ("Mavrk AI", "we", "us", or "our") is committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 1988 (Cth) ("Privacy Act"), including the Australian Privacy Principles ("APPs"), and other applicable privacy laws.


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1.2 Scope

This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you:

  • Use the Mavrk AI platform and services
  • Visit our website
  • Communicate with us
  • Use our AI agents and automation services
  • Interact with our phone and voice services

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    1.3 Consent

    By using our services, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.



    2. INFORMATION WE COLLECT


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    2.1 Personal Information

    We may collect the following types of personal information:


    Identity Information:

  • Full name
  • Email address
  • Phone number
  • Username and password
  • Company/organisation name
  • Job title
  • Business address

  • Financial Information:

  • Payment card details (processed securely via third-party payment processors)
  • Billing address
  • Transaction history
  • ACN for business customers

  • Technical Information:

  • IP address
  • Browser type and version
  • Device information
  • Operating system
  • Time zone settings
  • Login data and access times
  • API usage statistics

  • Communication Data:

  • Call recordings (with consent)
  • Voice data for speech-to-text processing
  • Text messages and chat logs
  • Email correspondence
  • Support tickets

  • Usage Information:

  • AI agent configurations
  • Workflow definitions
  • Service preferences
  • Feature usage patterns
  • Performance metrics

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    2.2 Sensitive Information

    We generally do not collect sensitive information as defined under the Privacy Act unless:

  • Required by law
  • You have explicitly consented
  • It is necessary for providing specific services

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    2.3 Information from Third Parties

    We may collect information from:

  • Identity verification services
  • Credit reporting agencies (for business accounts)
  • Social media platforms (if you choose to connect)
  • Our business partners and integrators


  • 3. HOW WE COLLECT INFORMATION


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    3.1 Direct Collection

    We collect information directly from you when you:

  • Register for an account
  • Subscribe to our services
  • Contact customer support
  • Participate in surveys or feedback
  • Use our AI agents and automation tools
  • Make phone calls through our platform

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    3.2 Automatic Collection

    We automatically collect certain information through:

  • Cookies and similar tracking technologies
  • Server logs
  • Analytics tools
  • Error reporting systems
  • Performance monitoring tools

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    3.3 Third-Party Collection

    Information may be collected through:

  • AWS CloudWatch for system monitoring
  • Twilio for phone services
  • Payment processors
  • Authentication providers (AWS Cognito)


  • 4. HOW WE USE YOUR INFORMATION


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    4.1 Primary Purposes

    We use your personal information to:

  • Provide and maintain our services
  • Process transactions and billing
  • Create and manage your account
  • Deliver AI agent and automation services
  • Enable voice and phone communications
  • Provide customer support
  • Send service-related notifications

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    4.2 Secondary Purposes

    With your consent or as permitted by law, we may use your information to:

  • Improve and develop our services
  • Conduct analytics and research
  • Send marketing communications
  • Detect and prevent fraud
  • Ensure platform security
  • Comply with legal obligations
  • Train and improve our AI models (using anonymised data)

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    4.3 AI Processing

    Your data may be processed by AI systems to:

  • Generate responses and content
  • Transcribe speech to text
  • Convert text to speech
  • Analyze patterns for service improvement
  • Provide personalised recommendations


  • 5. INFORMATION SHARING AND DISCLOSURE


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    5.1 We DO NOT Sell Your Information

    We do not sell, rent, or trade your personal information to third parties for their marketing purposes.


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    5.2 Authorised Disclosures

    We may share your information with:


    Service Providers:

  • Amazon Web Services (infrastructure hosting)
  • Twilio (phone and SMS services)
  • Payment processors
  • Email service providers
  • Analytics providers

  • Professional Advisors:

  • Legal advisors
  • Accountants and auditors
  • Insurance providers
  • Business consultants

  • Legal Requirements:

    We may disclose information when required by:

  • Court orders or subpoenas
  • Law enforcement agencies
  • Regulatory authorities
  • To protect our legal rights
  • To prevent harm or illegal activities

  • Business Transfers:

    In the event of a merger, acquisition, or sale of assets, your information may be transferred to the successor entity.


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    5.3 International Transfers

    Your information may be transferred to and processed in:

  • Singapore (primary data centre)
  • Other countries where our service providers operate

  • We ensure appropriate safeguards are in place for international transfers.



    6. DATA STORAGE AND SECURITY


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    6.1 Storage Location

    Your data is primarily stored in:

  • AWS data centres in Singapore (ap-southeast-1 region)
  • Encrypted databases (DynamoDB)
  • Secure object storage (S3)

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    6.2 Security Measures

    We implement comprehensive security measures including:

  • Encryption at rest and in transit (TLS 1.2+)
  • Multi-factor authentication options
  • Regular security audits and penetration testing
  • Access controls and principle of least privilege
  • Incident response procedures
  • Employee security training
  • Secure software development practices

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    6.3 Data Retention

    We retain your information for:

  • Active accounts: Duration of service plus 30 days
  • Call recordings: 30 days (unless longer retention requested)
  • Transaction records: 7 years (tax requirements)
  • Marketing data: Until consent withdrawn
  • Legal holds: As required by law

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    6.4 Data Breach Response

    In the event of an eligible data breach, we will:

  • Assess and contain the breach
  • Notify affected individuals and the OAIC as required
  • Take remedial action
  • Review and improve security measures


  • 7. YOUR RIGHTS AND CHOICES


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    7.1 Access Rights

    You have the right to:

  • Request access to your personal information
  • Receive a copy of your data in a portable format
  • Know what information we hold about you

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    7.2 Correction Rights

    You can:

  • Update your account information
  • Request correction of inaccurate data
  • Add explanatory notes to your records

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    7.3 Deletion Rights

    You may request deletion of your personal information, subject to:

  • Legal retention requirements
  • Legitimate business needs
  • Outstanding transactions or disputes

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    7.4 Opt-Out Rights

    You can opt out of:

  • Marketing communications
  • Non-essential cookies
  • Data analytics
  • AI training using your data

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    7.5 How to Exercise Your Rights

    Contact us at privacy@mavrkai.com or through your account settings.



    8. COOKIES AND TRACKING TECHNOLOGIES


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    8.1 Types of Cookies We Use

  • **Essential Cookies:** Required for platform functionality
  • **Performance Cookies:** Help us improve services
  • **Functionality Cookies:** Remember your preferences
  • **Analytics Cookies:** Understand usage patterns

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    8.2 Cookie Management

    You can manage cookies through:

  • Browser settings
  • Our cookie preference centre
  • Account settings

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    8.3 Do Not Track

    We respect Do Not Track browser signals where technically feasible.



    9. CHILDREN'S PRIVACY


    Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware of such collection, we will delete the information promptly.



    10. THIRD-PARTY SERVICES


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    10.1 Third-Party Links

    Our platform may contain links to third-party websites. We are not responsible for their privacy practices.


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    10.2 Integrated Services

    When you use integrated services (e.g., Twilio for phone calls), those services' privacy policies also apply.


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    10.3 API and Developer Access

    If you use our APIs, you must:

  • Have your own privacy policy
  • Only use data for agreed purposes
  • Implement appropriate security measures


  • 11. AUSTRALIAN PRIVACY PRINCIPLES COMPLIANCE


    We comply with all Australian Privacy Principles including:


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    11.1 APP 1 - Open and Transparent Management

    This policy demonstrates our transparent approach to privacy management.


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    11.2 APP 3 - Collection of Solicited Personal Information

    We only collect information reasonably necessary for our functions.


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    11.3 APP 5 - Notification of Collection

    We notify you at or before the time of collection about our practices.


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    11.4 APP 6 - Use and Disclosure

    We use and disclose information only for primary purposes or as consented.


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    11.5 APP 7 - Direct Marketing

    We comply with direct marketing requirements including opt-out mechanisms.


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    11.6 APP 8 - Cross-border Disclosure

    We ensure overseas recipients comply with APPs.


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    11.7 APP 11 - Security

    We take reasonable steps to protect information from misuse, loss, and unauthorised access.


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    11.8 APP 12 - Access

    We provide access to personal information upon request.


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    11.9 APP 13 - Correction

    We correct personal information when necessary.



    12. SPECIFIC SERVICE PRIVACY NOTICES


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    12.1 Phone and Voice Services

    When using phone services:

  • Calls may be recorded with consent
  • Voice data is processed for transcription
  • Recordings are retained for 30 days by default
  • Phone numbers are stored securely

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    12.2 AI Agent Interactions

  • Conversations with AI agents are logged
  • Data may be used to improve AI models (anonymised)
  • You can request deletion of conversation history

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    12.3 Business Accounts

    For business accounts:

  • We may collect additional verification information
  • Administrator can access team member usage data
  • Billing information is shared with authorised personnel


  • 13. PRIVACY POLICY CHANGES


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    13.1 Notification of Changes

    We will notify you of material changes via:

  • Email notification
  • Platform notification
  • Website banner

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    13.2 Continued Use

    Continued use after changes constitutes acceptance of the updated policy.



    14. COMPLAINTS AND DISPUTES


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    14.1 Internal Complaints

    If you have privacy concerns:

    1. Contact our Privacy Officer at privacy@mavrkai.com

    2. We will acknowledge within 48 hours

    3. We aim to resolve within 30 days


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    14.2 External Complaints

    If unsatisfied with our response, you may contact:


    Office of the Australian Information Commissioner (OAIC)

  • Phone: 1300 363 992
  • Email: enquiries@oaic.gov.au
  • Website: www.oaic.gov.au
  • Address: GPO Box 5218, Sydney NSW 2001


  • 15. CONTACT INFORMATION


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    15.1 Privacy Officer

    For privacy-related inquiries:

  • **Email:** privacy@mavrkai.com
  • **Phone:** [To be provided]
  • **Address:** [To be provided]

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    15.2 Data Protection Officer

    For data protection matters:

  • **Email:** dpo@mavrkai.com

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    15.3 General Contact

    Mavrk AI Pty Ltd

  • **Website:** www.mavrkai.com
  • **Email:** support@mavrkai.com
  • **ACN:** 689 711 162
  • Questions About Privacy?

    If you have any questions about our Privacy Policy or how we handle your data, please don't hesitate to contact us.

    Privacy Officer: privacy@mavrk.ai
    Data Protection Officer: dpo@mavrk.ai
    Website: www.mavrk.ai

    External Complaints

    If you're not satisfied with our response to your privacy concern, you may contact:

    Office of the Australian Information Commissioner (OAIC)

    Phone: 1300 363 992

    Email: enquiries@oaic.gov.au

    Website: www.oaic.gov.au

    Address: GPO Box 5218, Sydney NSW 2001